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hreeba
hreeba

hreeba

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hreebaBeginner
Asked: April 15, 20212021-04-15T17:30:23-04:00 2021-04-15T17:30:23-04:00In: Sharepoint

How to apply Infopath changes to the existing forms

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Hello Developers,

i have 300 forms in Sharepoint list which are designed in infopath. I made a change to the infopath form and it did appear on new form, but it does not appear in the existing forms. Any suggestions?

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  1. enaybee

    enaybee

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    enaybee Beginner
    2021-04-16T04:21:26-04:00Added an answer on April 16, 2021 at 4:21 am

    Load your library in windows explorer. Then wait and let all of the forms load (you will start to see infopath icon in front of each icon). Once the forms are all loaded and icon displayed in qindows explorer. Then go back to Sharepoint library and open any old form and you should see your new changes appear.

    Basically by doing this activity you are just refreshing the xml schema of each form. Hope this helps.

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  2. Farid Hasan

    Farid Hasan

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    Farid Hasan Teacher
    2021-04-16T13:05:11-04:00Added an answer on April 16, 2021 at 1:05 pm

    Not sure how you have it setup but List/Library Settings > Form Settings will allow you to change the default form (for new submissions). If you have them all saving to the SharePoint list, I can’t think of any good way to change them.

    Also, I hope you know that InfoPath is deprecated and you should work on discontinuing it’s use.

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  3. SPBuddy

    SPBuddy

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    SPBuddy Teacher
    2021-04-17T14:23:22-04:00Added an answer on April 17, 2021 at 2:23 pm

    It depends what type of changes you have done, if it’s a change in the views it will be automatically displayed in the views of old submitted forms. If it’s a schema change then the new field will be added to the new submissions only and would have to be populated manually by downloading, updating and uploading the XML files of the old submissions. I hope I have answered your concern.

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  4. Ch Kashif

    Ch Kashif

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    Ch Kashif Enlightened
    2021-04-19T06:56:39-04:00Added an answer on April 19, 2021 at 6:56 am

    Steps

    Step 1

    First, open your InfoPath Designer 2013.

    Fig: InfoPath Designer 2013

    Step 2

    Now, select “SharePoint List” as shown above.

    Step 3

    After clicking that option, a new window will be opened.

    Step 4

    Now, provide the SP site URL on which you have the list and click “Next”.

    Step 5

    So, a new window will appear where you need to select “Customize and existing SharePoint list” radio button as we are trying to create the InfoPath on the existing SharePoint List.

    Step 6

    As I am trying to create the InfoPath on “TestListForDemo” list, I have selected it.

    Step 7

    And then, click “Next” button as shown in the figure.

    Step 8

    Now, a new window will open with the InfoPath form designable mode.

    Step 9

    A by default designed InfoPath form is built which you can edit as you like.

    Step 10

    And, in the right portion, these are the list columns which are already created in the list.

    Step 11

    One important thing here is that it is better to create the list column from the list instead of creating from inside of the InfoPath Designer.

    Step 12

    Now, edit the InfoPath form as I have removed the attachment field which is not needed for my business.

    Step 13

    And I also have created the “Save” button which will save the data on the list.

    Step 14

    Here, we can create some validation and conditional rules using InfoPath Rules.

     

    Step 15

    Using Infopath Rules, Validation, Formating and other actions can be done in InfoPath Form. And you can add different actions using these rules.

    Step 16

    To add rules, select the field on which you want to add the rules and click on the “Add Rules” option as shown above.

     

    Step 17

    After completing the development, we can easily publish the form from the upper menu, as shown in the figure above.

    Step 18

    Now, if you check in your list that the InfoPath is incorporated with, you can view and edit previous data and create a new data also.

    Step 19

    Here, this is the form which is created by InfoPath.

    Step 20

    I have inserted value through this form.

     

    Step 21

    So, the new data which is inserted by the infopth form is similer to the previous one. And the data type will also be same.

    Step 23

    To open or Edit the existing data, click the previous 2nd item with Title 2.

    Step 24

    This is the Display View of that item. As we can see, it is showing the Infopath Form View.

    Step 25

    And if we click the Edit Item button, it will open the item in Edit View with our designed InfoPath form.

    Notes

    With this procedure, the InfoPath build form will be as the default form for all the three views: New, Edit, and Display. But we can create more than one view and make them incorporated with the help of SharePoint Designer.

     

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