i have 300 forms in Sharepoint list which are designed in infopath. I made a change to the infopath form and it did appear on new form, but it does not appear in the existing forms. Any suggestions?
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Load your library in windows explorer. Then wait and let all of the forms load (you will start to see infopath icon in front of each icon). Once the forms are all loaded and icon displayed in qindows explorer. Then go back to Sharepoint library and open any old form and you should see your new changes appear.
Basically by doing this activity you are just refreshing the xml schema of each form. Hope this helps.
Not sure how you have it setup but List/Library Settings > Form Settings will allow you to change the default form (for new submissions). If you have them all saving to the SharePoint list, I can’t think of any good way to change them.
Also, I hope you know that InfoPath is deprecated and you should work on discontinuing it’s use.
It depends what type of changes you have done, if it’s a change in the views it will be automatically displayed in the views of old submitted forms. If it’s a schema change then the new field will be added to the new submissions only and would have to be populated manually by downloading, updating and uploading the XML files of the old submissions. I hope I have answered your concern.
First, open your InfoPath Designer 2013.
Fig: InfoPath Designer 2013
Now, select “SharePoint List” as shown above.
After clicking that option, a new window will be opened.
Now, provide the SP site URL on which you have the list and click “Next”.
So, a new window will appear where you need to select “Customize and existing SharePoint list” radio button as we are trying to create the InfoPath on the existing SharePoint List.
As I am trying to create the InfoPath on “TestListForDemo” list, I have selected it.
And then, click “Next” button as shown in the figure.
Now, a new window will open with the InfoPath form designable mode.
A by default designed InfoPath form is built which you can edit as you like.
And, in the right portion, these are the list columns which are already created in the list.
One important thing here is that it is better to create the list column from the list instead of creating from inside of the InfoPath Designer.
Now, edit the InfoPath form as I have removed the attachment field which is not needed for my business.
And I also have created the “Save” button which will save the data on the list.
Here, we can create some validation and conditional rules using InfoPath Rules.
Using Infopath Rules, Validation, Formating and other actions can be done in InfoPath Form. And you can add different actions using these rules.
To add rules, select the field on which you want to add the rules and click on the “Add Rules” option as shown above.
After completing the development, we can easily publish the form from the upper menu, as shown in the figure above.
Now, if you check in your list that the InfoPath is incorporated with, you can view and edit previous data and create a new data also.
Here, this is the form which is created by InfoPath.
I have inserted value through this form.
So, the new data which is inserted by the infopth form is similer to the previous one. And the data type will also be same.
To open or Edit the existing data, click the previous 2nd item with Title 2.
This is the Display View of that item. As we can see, it is showing the Infopath Form View.
And if we click the Edit Item button, it will open the item in Edit View with our designed InfoPath form.
With this procedure, the InfoPath build form will be as the default form for all the three views: New, Edit, and Display. But we can create more than one view and make them incorporated with the help of SharePoint Designer.